Inter-institutional agreement between programme countries

Agreement duration: 2014 - 2029

The institutions named below agree to cooperate for the exchange of students and/or staff in the context of the Erasmus+ programme. They commit to respect the quality requirements of the Erasmus Charter for Higher Education in all aspects related to the organisation and management of the mobility, in particular the recognition of the credits awarded to students by the partner institution.

A. Information about higher education institutions

Name of the institution (and department, where relevant)	Erasmus code	Institutional Coordinator Contact details (email, phone)	Departmental Coordinator Contact details (email, phone)	Website (eg. of the course catalogue)
Aristotle University of Thessaloniki	G THESSAL01	Institutional Coordinator/Head of the Office: Full name: Georgiadou Ioanna Address: Department of European Educational Programmes, Administration Βuilding, 54124, Thessaloniki, Greece Tel: +30 2310 995293 Fax: +30 2310 995292 Email: Erasmus-agreements@auth.gr	Departmental Coordinator: Full name: Professor Triantafyllidis Alexandros Department: School of Biology Address: 7.21 school of Biology building Tel: +302310998545 Fax: +302310998374 Email: atriant@bio.auth.gr	General University Webpage: http://www.auth.gr For Erasmus+ students: http://www.eurep.auth.gr/index.php?lang=en Course catalogue: http://qa.auth.gr/en/studyguide/
Universiteit Utrecht	NL UTRECHT01	Institutional Coordinator/Head of International Office: Full name: van der Ven Marleen Address: Student Services/International Office, Heidelberglaan 6, 3584 CS Utrecht, The Netherlands Tel: +31 30 253 2368 Fax: +31 30 253 2627 Email:m.e.g.vandenhouten@uu.nl; m.l.c.vanderven@uu.nl; erasmus@qdesk.uu.nl	Departmental Coordinator: Full name: Professor Address: Tel: Email:	General University Webpage: http://www.uu.nl For Erasmus students: http://www.uu.nl/en/education/exchange-and-visiting-students Course catalogue: http://www.uu.nl/en/education/exchange-and-visiting-students/course-information

B. Mobility numbers per academic year

FROM [Erasmus code of the sending institution]	TO [Erasmus code of the receiving institution]	Subject area code [ISCED]	Subject area name	Study cycle [short cycle, 1st , 2nd or 3rd]	Student Mobility for Studies [number of students x number of months per student]	Student Mobility for Traineeships	Blended mobility option
G THESSAL01	NL UTRECHT01	051 (421)	051 (421) - Biology and biochemistry	1st 2nd	1 students x 5 months		No
NL UTRECHT01	G THESSAL01	051 (421)	051 (421) - Biology and biochemistry				No

FROM [Erasmus code of the sending institution]	TO [Erasmus code of the receiving institution]	Subject area code [ISCED]	Subject area name	Study cycle [short cycle, 1st , 2nd or 3rd]	Staff Mobility for Teaching [number of staff members x number of days per staff member]	Staff Mobility for Training
G THESSAL01	NL UTRECHT01	051 (421)	051 (421) - Biology and biochemistry
NL UTRECHT01	G THESSAL01	051 (421)	051 (421) - Biology and biochemistry

Additional information:

UTRECHT NETWORK

Recent development regarding the IND (immigration office) income requirements for students, effective January 1, 2024.

Students who have a nationality from outside the Schengen area, starting a study programme in September 2024 will need to have €1,225 per month for living expenses.
https://www.uu.nl/en/education/welcome-to-utrecht/to-do/entry-visaresidence-permit

If these students have a residence permit for Greece with the purpose of study, they are exempted. This Schengen Residence permit has to cover their time in Utrecht. Students with a nationality that need a visa are invited for the visa application. They may then hand in their Schengen visa and our visa officers will check whether their Schengen residence permit is ok.

C. Recommended language skills

The sending institution, following agreement with the receiving institution, is responsible for providing support to its nominated candidates so that they can have the recommended language skills at the start of the study or teaching period:

Receiving institution [Erasmus code]	Optional: Subject area	Language of instruction 1	Language of instruction 2	Student Mobility for Studies [Minimum recommended level: B1]	Staff Mobility for Teaching [Minimum recommended level: B2]
G THESSAL01		Greek	English	B2 - Vantage
NL UTRECHT01		Dutch	English	B2 - Vantage

For more details on the language of instruction recommendations, see the course catalogue of each institution

D. Additional requirements

1. Aristotle University of Thessaloniki:

Courses at Aristotle University of Thessaloniki are normally taught in Greek. However, there are courses in other languages too, especially at the Foreign Language Faculties, Faculty of Law (courses in English, French and German language), School of Journalism & Mass Communication, and School of Economics. In all other cases, there are special arrangements for LLP/Erasmus students, such as assignment of essays in English with the use of English bibliography in small groups of students.

Information concerning courses and other academic matters can be obtained at the web site of the University http://www.auth.gr/en/faculties

Greek Language courses for Erasmus+ students

There are courses organized specifically for Erasmus+ students with the support of the EU at the beginning of each semester: in October and in March (beginners’ level). Moreover there are on-line courses at the beginning of each semester.

You can find more information at the School of Modern Greek Language of AUTh: http://smg.web.auth.gr/wordpress/?lang=en

Information on the website: http://ec.europa.eu/education/erasmus/doc902_en.htm

Students with disabilities

Social and Health Policy Committee of AUTH was established in 1997 with the aim to facilitate students with disabilities. Services have been developed and updated according to European and International standards. There are several fields that Social and Health Policy Committee is getting involved, always aiming to make student life easier so that all students can focus on their academic demands.

Services available

Students with visual impairment

- Converting books or notes in any file the student is using to study (text to speech, print them in Braille etc)

Students with hearing disabilities

- Interpretation in Greek Sign language everywhere in the campus of our University during working hours.

- Unfortunately we do not provide interpretations in other foreign sign languages.

Students with mobility disabilities

- We provide transportation to students with mobility disabilities from their residences to the campus and vice versa in an everyday basis.

Services to all students

- blood donation days

- connect students with other institutions so that they will be given the professional care they need depending on their issue.

Social and Health Policy Committee is always personalizing its services adjusting them to the needs and wills of every single student.

Contact details: Tel. (+30) 2310 995360, (+30) 2310 995386, (+30) 2310 991376
E-mail: socialcom@ad.auth.gr

2. Universiteit Utrecht

NL UTRECHT01:

Some courses at Utrecht University have entry prerequisites. Acceptance is at the discretion of UU academic staff.

Utrecht University infrastructure to welcome students with disabilities: www.uu.nl/disability

E. Calendar

1. Applications/information on nominated students must reach the receiving institution by:

Receiving institution
[Erasmus code]

Autumn term
[month]

Spring term
[month]

G THESSAL01

30th June

30th November

NL UTRECHT01

For students without visa requirement:
Nomination deadline April 1 Application deadline May 1

For students with visa requirement:
Nomination deadline March 1 Application deadline April 1

For students without visa requirement:
Nomination deadline September 1 Application deadline October 1

For students with visa requirement:
Nomination deadline August 1 Application deadline September 1

Aristotle University of Thessaloniki:

2. Following the receipt of the paper application (printed online application), AUTH will send its decision within 4-6 weeks.

3. A Transcript of Records will be issued by the receiving institution no later than 5 weeks after the assessment period has finished at the receiving HEI.

Universiteit Utrecht

NL UTRECHT01, as receiving institution, will send its acceptance decision within 6 weeks after the deadline.

A Transcript of Records will be issued by the receiving institution no later than 5 weeks after the assessment period has finished at the receiving HEI.

4. Termination of the agreement

In the event of unilateral termination, a notice of at least one academic year should be given. This means that a unilateral decision to discontinue the exchanges notified to the other party by 1 September 20XX will only take effect as of 1 September 20XX+1. The termination clauses must include the following disclaimer: "Neither the European Commission nor the National Agencies can be held responsible in case of a conflict."

F. Information

1. Grading systems of the institutions

Aristotle University of Thessaloniki:

A scale of 1 to 10 applies to the marks of each subject in the Hellenic Higher Education

8,5-10	Άριστα (Arista) - Excellent
6,5-8,49	Λίαν Καλώς (Lian Kalos) – Very Good
5,00-6,49	Καλώς ( Kalos) - Good
0-4,99	Ανεπιτυχώς ( Anepitychos) - Fail

Universiteit Utrecht

NL UTRECHT01: www.studyinholland.nl/education-system/dutch-grading-system

10: Outstanding

9: Very good

8: Good

7: Very satisfactory

6: Satisfactory

5: Not really satisfactory

4: Unsatisfactory

3: Very unsatisfactory

2: Poor

1: Very poor

Usually 5.5 is the minimum passing grade. The grades 9 and 10 are very rarely given.

2. Visa

The sending and receiving institutions will provide assistance, when required, in securing visas for incoming and outbound mobile participants, according to the requirements of the Erasmus Charter for Higher Education. Information and assistance can be provided by the following contact points and information sources:

Institution [Erasmus code]	Contact details (email, phone)	Website for information
G THESSAL01	Incoming Students: Ms. Sofia Fourlari tel. +30 2310995166 Ms. Vasiliki Mpoukla tel. +30 2310 991391 email: erasmus-incoming@auth.gr	http://www.eurep.auth.gr/index.php?lang=en
NL UTRECHT01	Each coordinator informs incoming students and guides them through the visa process.	http://www.uu.nl/en/organisation/international-staff-and-guests

3. Insurance

The sending and receiving institutions will provide assistance in obtaining insurance for incoming and outbound mobile participants, according to the requirements of the Erasmus Charter for Higher Education.

The receiving institution will inform mobile participants of cases in which insurance cover is not automatically provided. Information and assistance can be provided by the following contact points and information sources:

Institution [Erasmus code]	Contact details (email, phone)	Website for information
G THESSAL01	Incoming Students: Ms. Sofia Fourlari tel. +30 2310995166 Ms. Vasiliki Mpoukla tel. +30 2310 991391 email: erasmus-incoming@auth.gr	http://www.eurep.auth.gr/index.php?lang=en
NL UTRECHT01	Students are responsible for their own health insurance. EU nationals need to hand in a copy of their EHIC card upon arrival.	http://www.uu.nl/en/organisation/international-staff-and-guests

4. Housing

The receiving institution will guide incoming mobile participants in finding accommodation, according to the requirements of the Erasmus Charter for Higher Education.

Information and assistance can be provided by the following persons and information sources:

Institution [Erasmus code]	Contact details (email, phone)	Website for information
G THESSAL01	Incoming Students: Ms. Sofia Fourlari tel. +30 2310995166 Ms. Vasiliki Mpoukla tel. +30 2310 991391 email: erasmus-incoming@auth.gr	http://eurep.auth.gr/en/accommodation-list
NL UTRECHT01	Utrecht University recommends housing through our housing partner SSH Short Stay.	http://www.uu.nl/en/organisation/international-staff-and-guests/housing

G. SIGNATURES OF THE INSTITUTIONS (legal representatives)

Institution
[Erasmus code]

Name, function

Date

Signature

G THESSAL01

Prof. Dr. Despo Ath. Lialiou
Deputy Rector

NL UTRECHT01

Drs. Leon van de Zande,

Director Academic Affairs