Inter-institutional agreement between programme countries

Agreement duration: 2022 - 2027

The institutions named below agree to cooperate for the exchange of students and/or staff in the context of the Erasmus+ programme. They commit to respect the quality requirements of the Erasmus Charter for Higher Education in all aspects related to the organisation and management of the mobility, in particular the recognition of the credits awarded to students by the partner institution.

A. Information about higher education institutions

Name of the institution (and department, where relevant)	Erasmus code	Institutional Coordinator Contact details (email, phone)	Departmental Coordinator Contact details (email, phone)	Website (eg. of the course catalogue)
Aristotle University of Thessaloniki	G THESSAL01	Institutional Coordinator/Head of the Office Full name: Georgiadou Ioanna Address: Department of European Educational Programmes, University Campus, Administration Building, 54124, Thessaloniki, Greece Tel: +30 2310 995293 Fax: +30 2310 995292 Email: erasmus-agreements@auth.gr	Departmental Coordinator: Full name: Professor Zachariadis Georgios Department: School of Chemistry Address: Lab. of Analytical Chemistry, New Building, Office 609 Tel: +302310997707 Fax: 2310 997719 Email: zacharia@chem.auth.gr	General University Webpage: http://www.auth.gr For Erasmus+ students: https://eurep.auth.gr/en Course catalogue: http://qa.auth.gr/en/studyguide/
Universidad Complutense de Madrid	E MADRID03	Institutional Coordinator/Head of International Office: Full name: López Dámaso Address: Edificio de Estudiantes, Avenida Complutense s/n, 28040 Madrid, Spain Tel: +34 91 394 6923 Fax: +39 91 394 6924 Email:rrinter@ucm.es	Departmental Coordinator: Full name: Ms Villaba Maria Teresa Address: Facultad de Ciencias Quimicas Departamento de Quimica Analitica Plaza de las Ciencias, Ciudad Universitaria 28040 - MADRID Tel: +34 91 394 4116 Email: erasmad3@quim.ucm.es	General University Webpage: http://www.ucm.es For Erasmus students: http://www.ucm.es/english/international Course catalogue: http://www.ucm.es/english/study-programmes

B. Mobility numbers per academic year

FROM [Erasmus code of the sending institution]	TO [Erasmus code of the receiving institution]	Subject area code [ISCED]	Subject area name	Study cycle [short cycle, 1st , 2nd or 3rd]	Student Mobility for Studies [number of students x number of months per student]	Student Mobility for Traineeships	Blended mobility option
G THESSAL01	E MADRID03	0531	0531 - Chemistry	1st 2nd 3rd	2 students x 12 months	2 students x 12 months	No
E MADRID03	G THESSAL01	0531	0531 - Chemistry	1st 2nd 3rd	2 students x 12 months	2 students x 12 months	No

FROM [Erasmus code of the sending institution]	TO [Erasmus code of the receiving institution]	Subject area code [ISCED]	Subject area name	Study cycle [short cycle, 1st , 2nd or 3rd]	Staff Mobility for Teaching [number of staff members x number of days per staff member]	Staff Mobility for Training
G THESSAL01	E MADRID03	0531	0531 - Chemistry	1st 2nd 3rd	2 staff member x 7 days	2 staff member x 7 days
E MADRID03	G THESSAL01	0531	0531 - Chemistry	1st 2nd 3rd	2 staff member x 7 days	2 staff member x 7 days

Additional information:

The number of students you will send to E MADRID03 may by no means exceed the number of students mentioned in this agreement. More specifically, we do not accept the mechanism by which shorter periods of stay allow for the sending of more students, i.e. on an exchange of 1 student for 10 months, you may not freely send 2 students for 5 months, not even if their stay covers different semesters. Please take this into consideration when organising your students' selection.
Staff Mobility for Training and for Teaching: Complutense University welcomes applications from foreign Staff for a training/teaching period, however it is at the discretion of the department concerned whether or not to accept a staff visitor. Applications must be sent to rrinter@ucm.es at least two months prior to the desired training/teaching period. The training/teaching period cannot be scheduled during Summer (i.e. July-August) in the Academic year.
Master level students (2 nd cycle) must in general have passed 240 ECTS credits. However, some Master students having passed only 180 ECTS may be accepted in Master level courses if their background is solid and approved by the master’s coordinator. Students will provide the following documents to the International Relations office of corresponding Faculty/School: CV, transcript of records and motivation letter. The learning agreement of the student must be approved by the master’s coordinator.

Admission to a specific course is subject to the exchange student being satisfactorily qualified for the chosen area of study and/or course level, and availability
PhD students need to send a master certificate to the International Relations office of corresponding Faculty/School. . PhD students will only receive ECTS credits if they complete courses at the host institution. Therefore, they will not receive any ECTS credits from the host institution for PhD-related research they undertake. The home institution is responsible for accrediting PhD students with ECTS credits for research completed at the host institution.
It is not possible for student to hand-in their final BSc-BA/MSc-MA/PhD Thesis at the host institution. Final theses need to be graded by the home institution.

Full time credit load at UCM: Students will be awarded ECTS credits when they have passed the assessments corresponding to the courses to which ECTS credits are allocated.
- 1 full academic year= 60 credits
- 1 semester= 30 credits
- 1 term/ trimester= 15 credits

C. Recommended language skills

The sending institution, following agreement with the receiving institution, is responsible for providing support to its nominated candidates so that they can have the recommended language skills at the start of the study or teaching period:

Receiving institution [Erasmus code]	Optional: Subject area	Language of instruction 1	Language of instruction 2	Student Mobility for Studies [Minimum recommended level: B1]	Staff Mobility for Teaching [Minimum recommended level: B2]	Comments about this language
G THESSAL01		Greek	English	B2 - Vantage
G THESSAL01		Greek	English		B2 - Vantage
E MADRID03		Spanish	English	B2 - Vantage
E MADRID03		Spanish	English		B2 - Vantage

For more details on the language of instruction recommendations, see the course catalogue of each institution

D. Additional requirements

1. Aristotle University of Thessaloniki:

Courses at the Aristotle University of Thessaloniki are normally taught in Greek. However, there are courses in other languages too, especially at the Foreign Language Faculties, Faculty of Law (courses in English, French and German language), School of Journalism & Mass Communications, School of Economics and School of Political Sciences. In all other cases, there are special arrangements for Erasmus+ students, such as assignment of essays in English with the use of English bibliography in small groups of students.

Information concerning courses and other academic matters can be obtained at the website of the University: http://www.auth.gr/en/faculties

Greek Language courses for Erasmus+ students

There are regular and online Greek language courses, which start at the beginning of each semester. These courses are organized specifically for Erasmus+ students with the support of the EU and are offered free of charge under certain conditions in regard to absences. You can find more information at the School of Modern Greek Language of AUTH: http://smg.web.auth.gr/wordpress/?lang=en

Students with disabilities

Social and Health Policy Committee of AUTH was established in 1997 with the aim to facilitate students with disabilities. Services have been developed and updated according to European and International standards. There are several fields that Social and Health Policy Committee is getting involved, always aiming to make student life easier so that all students can focus on their academic demands.

Services available

Students with visual impairment

- Converting books or notes in any file the student is using to study (text to speech, print them in Braille etc)

Students with hearing disabilities

- Interpretation in Greek Sign language everywhere in the campus of our University during working hours.

- Unfortunately we do not provide interpretations in other foreign sign languages.

Students with mobility disabilities

- We provide transportation to students with mobility disabilities from their residences to the campus and vice versa in an everyday basis.

Services to all students

- blood donation days

- connect students with other institutions so that they will be given the professional care they need depending on their issue.

Social and Health Policy Committee is always personalizing its services adjusting them to the needs and wills of every single student.

Contact details: Tel. (+30) 2310 995360, (+30) 2310 995386, (+30) 2310 991376
E-mail: socialcom@ad.auth.gr

2. Universidad Complutense de Madrid

Complutense University has facilities for students with a learning or physical disability. Disabled students can rely on the support service “Office for the Integration of Persons with Disabilities“, which offers material, technical, and social aid. https://www.ucm.es/oipd

E. Calendar

1. Applications/information on nominated students must reach the receiving institution by:

Receiving institution
[Erasmus code]

Autumn term
[month]

Spring term
[month]

G THESSAL01

Nominations: 15th June
Applications: 30th June

Nominations: 15th November
Applications: 30th November

E MADRID03

Nomination:15th May

Application: 30th May

Nomination:15th November

Application: 30th November

Aristotle University of Thessaloniki:

2. Following the receipt of the paper application (printed online application), AUTH will send its decision within 4-6 weeks.

3. A Transcript of Records will be issued by the receiving institution no later than 5 weeks after the assessment period has finished at the receiving HEI.

Universidad Complutense de Madrid

The receiving institution will send its decision within 6 weeks.

A Transcript of Records will be issued by the receiving institution no later than 4 weeks after the assessment period has finished at the receiving institution.

4. Termination of the agreement

In the event of unilateral termination, a notice of at least one academic year should be given. This means that a unilateral decision to discontinue the exchanges notified to the other party by 1 September 20XX will only take effect as of 1 September 20XX+1. The termination clauses must include the following disclaimer: "Neither the European Commission nor the National Agencies can be held responsible in case of a conflict."

F. Information

1. Grading systems of the institutions

Aristotle University of Thessaloniki:

A scale of 1 to 10 applies to the marks of each subject in the Hellenic Higher Education

8,5-10	Άριστα (Arista) - Excellent
6,5-8,49	Λίαν Καλώς (Lian Kalos) – Very Good
5,00-6,49	Καλώς ( Kalos) - Good
0-4,99	Ανεπιτυχώς ( Anepitychos) - Fail

Universidad Complutense de Madrid

http://www.ucm.es/sistema-de-evaluacion

2. Visa

The sending and receiving institutions will provide assistance, when required, in securing visas for incoming and outbound mobile participants, according to the requirements of the Erasmus Charter for Higher Education. Information and assistance can be provided by the following contact points and information sources:

Institution [Erasmus code]	Contact details (email, phone)	Website for information
G THESSAL01	Ms. Mantasasvili Kristina tel: +30 2310995166 email: erasmus-incoming@auth.gr Ms. Tolia Konstantina tel: +30 2310991391 email: erasmus-incoming@auth.gr	https://eurep.auth.gr/en/students/info/visa_residence
E MADRID03	International Relations Office tel: +34 91 394 6922/23 email: erasmus1@ucm.es email: erasmus2@ucm.es	http://www.ucm.es/entrada-y-residencia-en-espana-como-estudiante

3. Insurance

The sending and receiving institutions will provide assistance in obtaining insurance for incoming and outbound mobile participants, according to the requirements of the Erasmus Charter for Higher Education.

The receiving institution will inform mobile participants of cases in which insurance cover is not automatically provided. Information and assistance can be provided by the following contact points and information sources:

Institution [Erasmus code]	Contact details (email, phone)	Website for information
G THESSAL01	Ms. Mantasasvili Kristina tel: +30 2310995166 email: erasmus-incoming@auth.gr Ms. Tolia Konstantina tel: +30 2310991391 email: erasmus-incoming@auth.gr	https://eurep.auth.gr/en/students/info/medical_care
E MADRID03	as above as above tel: as above email: as above Health insurance is obliged. EU-inhabitants: European Health Insurance Card (=blue card) Non-EU: a copy of your application for health insurance in Spain For SMP a Liability Insurance is obliged.	http://europa.eu/youreurope/citizens/health/index_en.htm

4. Housing

The receiving institution will guide incoming mobile participants in finding accommodation, according to the requirements of the Erasmus Charter for Higher Education.

Information and assistance can be provided by the following persons and information sources:

Institution [Erasmus code]	Contact details (email, phone)	Website for information
G THESSAL01	Ms. Mantasasvili Kristina tel: +30 2310995166 email: erasmus-incoming@auth.gr Ms. Tolia Konstantina tel: +30 2310991391 email: erasmus-incoming@auth.gr	https://eurep.auth.gr/en/accommodation-list
E MADRID03	- - tel: - email: - https://www.ucm.es/english/housing-agencies	https://www.ucm.es/english/housing-agencies

G. SIGNATURES OF THE INSTITUTIONS (legal representatives)

Institution [Erasmus code]	Name, function	Date	Signature
G THESSAL01	Professor Dr. Dimitrios S. Koveos Vice Rector for Academic & Student Affairs
E MADRID03	Prof. Dámaso López Vicerrector de RRII