Inter-institutional agreement between programme countries

Inter-institutional agreement between programme countries


Agreement duration: 2016 - 2022

The institutions named below agree to cooperate for the exchange of students and/or staff in the context of the Erasmus+ programme. They commit to respect the quality requirements of the Erasmus Charter for Higher Education in all aspects related to the organisation and management of the mobility, in particular the recognition of the credits awarded to students by the partner institution.

A. Information about higher education institutions

Name of the institution
(and department, where relevant)
Erasmus code Institutional Coordinator Contact details
(email, phone)
Departmental Coordinator Contact details
(email, phone)
Website
(eg. of the course catalogue)
Aristotle University of ThessalonikiG THESSAL01Institutional Coordinator/Head of the Office
Full name: Georgiadou Ioanna
Address: Department of European Educational Programmes, University Campus, Administration Building, 54124, Thessaloniki, Greece
Tel: +30 2310 995293
Fax: +30 2310 995292
Email: erasmus-agreements@auth.gr
Departmental Coordinator:
Full name: Professor Gitas Ioannis
Department: School of Forestry and Natural Environment
Address: Grafeio 10, Ktirio B, Isogeio, Foinikas
Tel: 2310992699
Fax: 2310992677
Email: igitas@for.auth.gr
General University Webpage: http://www.auth.gr
For Erasmus+ students: https://eurep.auth.gr/en
Course catalogue: http://qa.auth.gr/en/studyguide/
Universiteit GentB GENT01Institutional Coordinator/Head of International Office:
Full name: Cochez Geneviève
Address: International Relations Office, Sint-Pietersnieuwstraat 2, 9000 Gent, Belgium
Tel: +32 9 264 70 16
Fax: +32 9 264 31 31
Email:Genevieve.Cochez@UGent.be
Departmental Coordinator:
Full name: Professor De Maeyer Philippe
Address: Department of Geography (WE12), Krijgslaan 281 (S8, B.2), 9000 Gent, Belgium
Tel: +32 9 264 46 88
Email: Philippe.DeMaeyer@UGent.be
General University Webpage: http://www.ugent.be
For Erasmus students: http://www.ugent.be/en/exchange
Course catalogue: http://www.ugent.be/en/education/coursecatalogue


B. Mobility numbers per academic year

FROM
[Erasmus code of the sending institution]
TO
[Erasmus code of the receiving institution]
Subject area code
[ISCED]
Subject area name
Study cycle
[short cycle, 1st , 2nd or 3rd]
Student Mobility for Studies
[number of students x number of months per student]
Student Mobility for Traineeships
G THESSAL01B GENT0105320532 - Earth sciences2nd 3rd 2 students x 6 months
B GENT01G THESSAL0105320532 - Earth sciences2nd 3rd 2 students x 6 months


FROM
[Erasmus code of the sending institution]
TO
[Erasmus code of the receiving institution]
Subject area code
[ISCED]
Subject area name
Study cycle
[short cycle, 1st , 2nd or 3rd]
Staff Mobility for Teaching
[number of staff members x number of days per staff member]
Staff Mobility for Training
G THESSAL01B GENT0105320532 - Earth sciences2nd 3rd 1 staff member x 5 days
B GENT01G THESSAL0105320532 - Earth sciences2nd 3rd 1 staff member x 5 days

Additional information:


C. Recommended language skills

The sending institution, following agreement with the receiving institution, is responsible for providing support to its nominated candidates so that they can have the recommended language skills at the start of the study or teaching period:

Receiving institution
[Erasmus code]
Optional: Subject areaLanguage of instruction 1 Language of instruction 2 Student Mobility for Studies
[Minimum recommended level: B1]
Staff Mobility for Teaching
[Minimum recommended level: B2]
Comments about this language
G THESSAL01GreekEnglishB2 - Vantage
G THESSAL01GreekEnglishC2 - Mastery
B GENT01EnglishB2 - Vantage
B GENT01EnglishB2 - Vantage

For more details on the language of instruction recommendations, see the course catalogue of each institution


D. Additional requirements

1. Aristotle University of Thessaloniki:

Courses at the Aristotle University of Thessaloniki are normally taught in Greek. However, there are courses in other languages too, especially at the Foreign Language Faculties, Faculty of Law (courses in English, French and German language), School of Journalism & Mass Communications, School of Economics and School of Political Sciences. In all other cases, there are special arrangements for Erasmus+ students, such as assignment of essays in English with the use of English bibliography in small groups of students.

Information concerning courses and other academic matters can be obtained at the website of the University: http://www.auth.gr/en/faculties

Greek Language courses for Erasmus+ students

There are regular and online Greek language courses, which start at the beginning of each semester. These courses are organized specifically for Erasmus+ students with the support of the EU and are offered free of charge under certain conditions in regard to absences. You can find more information at the School of Modern Greek Language of AUTH: http://smg.web.auth.gr/wordpress/?lang=en


Students with disabilities

Social and Health Policy Committee of AUTH was established in 1997 with the aim to facilitate students with disabilities. Services have been developed and updated according to European and International standards. There are several fields that Social and Health Policy Committee is getting involved, always aiming to make student life easier so that all students can focus on their academic demands.

Services available

Students with visual impairment

- Converting books or notes in any file the student is using to study (text to speech, print them in Braille etc)

Students with hearing disabilities

- Interpretation in Greek Sign language everywhere in the campus of our University during working hours.

- Co-operation with Hellenic Federation of the Deaf in order to provide sign language interpreters for all lessons of deaf students.

- Unfortunately we do not provide interpretations in other foreign sign languages.

Students with mobility disabilities

- We provide transportation to students with mobility disabilities from their residences to the campus and vice versa in an everyday basis.

Services to all students

- blood donation days

- connect students with other institutions so that they will be given the professional care they need depending on their issue.

Social and Health Policy Committee is always personalizing its services adjusting them to the needs and wills of every single student.

Contact details: Tel. (+30) 2310 995360, (+30) 2310 995386, (+30) 2310 991376
E-mail: socialcom@ad.auth.gr

2. Universiteit Gent

Ghent University has facilities for students with a learning or physical disability. Disabled students can rely on the support service 'Cursief, student & disability', which offers material, technical, and social aid. More information can be found on the following website: www.UGent.be/en/facilities/support.



E. Calendar

1. Applications/information on nominated students must reach the receiving institution by:
Receiving institution
[Erasmus code]
Autumn term
[month]
Spring term
[month]
G THESSAL01Nominations: 15th June
Applications: 30th June
Nominations: 15th November
Applications: 30th November
B GENT01

May 15th

Information about the application procedure is found on www.UGent.be/en/teaching/admission/exchangestudent/application.htm

November 15th

Information about the application procedure is found on www.UGent.be/en/teaching/admission/exchangestudent/application.htm



Aristotle University of Thessaloniki:
2. Following the receipt of the paper application (printed online application), AUTH will send its decision within 4-6 weeks.
3. A Transcript of Records will be issued by the receiving institution no later than 5 weeks after the assessment period has finished at the receiving HEI.

Universiteit Gent
2.

We will send our decision within 6 weeks.

3.

A Transcript of Records will be issued no later than 5 weeks after the assessment period has finished at our institution.


4. Termination of the agreement

In the event of unilateral termination, a notice of at least one academic year should be given. This means that a unilateral decision to discontinue the exchanges notified to the other party by 1 September 20XX will only take effect as of 1 September 20XX+1. The termination clauses must include the following disclaimer: "Neither the European Commission nor the National Agencies can be held responsible in case of a conflict."



F. Information

1. Grading systems of the institutions

Aristotle University of Thessaloniki:

A scale of 1 to 10 applies to the marks of each subject in the Hellenic Higher Education

8,5-10

Άριστα (Arista) - Excellent

6,5-8,49

Λίαν Καλώς (Lian Kalos) – Very Good

5,00-6,49

Καλώς ( Kalos) - Good

0-4,99

Ανεπιτυχώς ( Anepitychos) - Fail

Universiteit Gent

Ghent University is fully committed to the correct and objective conversion of grades obtained abroad. From the very beginning it has applied the old ECTS grading scale based on statistical distribution tables for all its students. Gent is also the coördinator of the EGRACONS project (www.egracons.eu), which aims at developing a European conversion tool. Depending on the faculty and programme, grades at UGent vary between 10 (pass mark) and 20. The average grade is either 13 (Bachelor) or 14 (Master) and 19 and 20 are almost never given (less than 1%). Even 18 is rare. On the transcript of records for each course unit, the percentage of students that obtain the same grade for the reference group is given, as well as the percentages of students who obtain a lower grade and those that obtain a higher grade. This corresponds to a condensed distribution table. The correct conversion of grades from Gent (for incoming students) depends on the availability of grading tables at the home university for the reference group that the student belongs to.


2. Visa
The sending and receiving institutions will provide assistance, when required, in securing visas for incoming and outbound mobile participants, according to the requirements of the Erasmus Charter for Higher Education. Information and assistance can be provided by the following contact points and information sources:
Institution
[Erasmus code]
Contact details
(email, phone)
Website for information
G THESSAL01Ms. Mantasasvili Kristina tel: +30 2310995166
email: erasmus-incoming@auth.gr
Ms. Tolia Konstantina tel: +30 2310991391
email: erasmus-incoming@auth.gr
https://eurep.auth.gr/en/students/info/visa_residence

B GENT01Holvoet Annelies tel: +32 9 264 7006
email: International@ugent.be
Desmedt Benedicte tel: +32 9 264 8376
email: International@ugent.be
Ms Greet Naessens +32 9 264 7034 - Ms Karen Wouters +32 9 264 7025 - Ms Maaike Dhondt +32 9 264 8375 - Ms Patricia Vanbrabandt +32 9 264 8370

http://www.ugent.be/en/exchange





3. Insurance

The sending and receiving institutions will provide assistance in obtaining insurance for incoming and outbound mobile participants, according to the requirements of the Erasmus Charter for Higher Education.

The receiving institution will inform mobile participants of cases in which insurance cover is not automatically provided. Information and assistance can be provided by the following contact points and information sources:

Institution
[Erasmus code]
Contact details
(email, phone)
Website for information
G THESSAL01Ms. Mantasasvili Kristina tel: +30 2310995166
email: erasmus-incoming@auth.gr
Ms. Tolia Konstantina tel: +30 2310991391
email: erasmus-incoming@auth.gr
https://eurep.auth.gr/en/students/info/medical_care

B GENT01Desmedt Benedicte tel: +32 9 264 83 76
email: International@ugent.be
EU-inhabitants: European Health Insurance Card (= blue card). Non-EU: a copy of your application for health insurance at a 'ziekenfonds' in Belgium.
Holvoet Annelies tel: +32 9 264 70 06
email: International@ugent.be
Ms Greet Naessens +32 9 264 7034 - Ms Karen Wouters +32 9 264 7025 - Ms Maaike Dhondt +32 9 264 8375 - Ms Patricia Vanbrabandt +32 9 264 8370

http://www.ugent.be/en/exchange





4. Housing

The receiving institution will guide incoming mobile participants in finding accommodation, according to the requirements of the Erasmus Charter for Higher Education.

Information and assistance can be provided by the following persons and information sources:

Institution
[Erasmus code]
Contact details
(email, phone)
Website for information
G THESSAL01Ms. Mantasasvili Kristina tel: +30 2310995166
email: erasmus-incoming@auth.gr
Ms. Tolia Konstantina tel: +30 2310991391
email: erasmus-incoming@auth.gr
https://eurep.auth.gr/en/accommodation-list

B GENT01Van den Branden Myriam tel: no phone
email: Myriam.VandenBranden@UGent.be
Housing is available at the University Halls of Residence, where a number of rooms are reserved for international students, or at the private market. The Housing Department advises students on finding accommodation.
Exchange students can only apply for a room in the University Halls of Residence after having applied as an exchange student at Ghent University: www.UGent.be/en/facilities/housing/exchange/exchange.htm

http://www.ugent.be/en/facilities/housing






G. SIGNATURES OF THE INSTITUTIONS (legal representatives)

Institution
[Erasmus code]
Name, functionDate Signature
G THESSAL01Professor, Dr Ariadni Stogiannidou
Vice Rector for Academic and Student Affairs
B GENT01Mrs Geneviève Cochez
International Office