Inter-institutional Agreement between Institutions from Programme and Partner Countries

Inter-institutional¹ Agreement between Institutions from Programme and Partner Countries³

Agreement duration: 2019 - 2021²

To the Present Inter-Institutional Agreement an Annex is attached

[Minimum requirements]⁴

The higher education institution(s) located in a Programme Country of Erasmus+ must respect the Erasmus Charter for Higher Education of which it must be a holder. The charter can be found here: https://eacea.ec.europa.eu/erasmus-plus/actions/erasmus-charter_en

The higher education institution(s) located in a Partner Country of Erasmus+ must respect the following set of principles and requirements:

The higher education institution agrees to:

• Respect in full the principles of non-discrimination and to promote and ensure equal access and opportunities to mobile participants from all backgrounds, in particular disadvantaged or vulnerable groups.
• Apply a selection process that is fair, transparent and documented, ensuring equal opportunities to participants eligible for mobility.
• Ensure recognition for satisfactorily completed activities of study mobility and, where possible, traineeships of its mobile students.
• Charge no fees, in the case of credit mobility, to incoming students for tuition, registration, examinations or access to laboratory and library facilities. Nevertheless, they may be charged small fees on the same basis as local students for costs such as insurance, student unions and the use of miscellaneous material.

The higher education institution located in a Partner Country of Erasmus+ further undertakes to:

Before mobility

• Provide information on courses (content, level, scope, language) well in advance of the mobility periods, so as to be transparent to all parties and allow mobile students to make well-informed choices about the courses they will follow.
• Ensure that outbound mobile participants are well prepared for the mobility, including having attained the necessary level of linguistic proficiency.
• Ensure that student and staff mobility for education or training purposes is based on a learning agreement for students and a mobility agreement for staff validated in advance between the sending and receiving institutions or enterprises and the mobile participants.
• Provide assistance related to obtaining visas, when required, for incoming and outbound mobile participants. Costs for visas can be covered with the mobility grants. See the information / visa section for contact details.
• Provide assistance related to obtaining insurance, when required, for incoming and outgoing mobile participants. The institution from the Partner Country should inform mobile participants of cases in which insurance cover is not automatically provided. Costs for insurance can be covered with the organisational support grants. See the information / insurance section for contact details.
• Provide guidance to incoming mobile participants in finding accommodation. See the information / housing section for contact details.

During and after mobility

• Ensure equal academic treatment and services for home students and staff and incoming mobile participants and integrate incoming mobile participants into the institution's everyday life, and have in place appropriate mentoring and support arrangements for mobile participants as well as appropriate linguistic support to incoming mobile participants.
• Accept all activities indicated in the learning agreement as counting towards the degree, provided these have been satisfactorily completed by the mobile student.
• Provide, free-of-charge, incoming mobile students and their sending institutions with transcripts in English or in the language of the sending institution containing a full, accurate and timely record of their achievements at the end of their mobility period.
• Support the reintegration of mobile participants and give them the opportunity, upon return, to build on their experiences for the benefit of the Institution and their peers.
• Ensure that staff is given recognition for their teaching and training activities undertaken during the mobility period, based on a mobility agreement.

1. Aristotle University of Thessaloniki:

E1 Greek Language courses for Erasmus+ students

Courses at Aristotle University of Thessaloniki are officially taught in Greek. However, several courses are offered in other languages too, especially at the Foreign Language Faculties, Faculty of Law (courses in English, French and German language), School of Journalism & Mass Communication, and School of Economics. In all other cases, there are special arrangements for Erasmus+ students, such as assignment of essays in English with the use of English bibliography in small groups of students.

Information concerning courses and other academic matters can be obtained at the web site of the University http://www.auth.gr/en/faculties

There are courses organized specifically for Erasmus+ students with the support of the EU at the beginning of each semester: in October and in March (beginners’ level). Moreover there are on-line courses at the beginning of each semester.
You can find more information at the School of Modern Greek Language of AUTh: http://smg.web.auth.gr/wordpress/?lang=en

E2 Administrative Issues

1. The participant must have adequate insurance coverage: The participants themselves are responsible for the insurance costs from the grant received for the realization of the mobility activity, if not covered by other means. The insurance must cover: health insurance, general liability insurance for Third party and personal accident coverage in a mandatory way depending on the type of the mobility (all grantees will have to submit the above mentioned documents upon arrival and registration)
2. Erasmus+ and International Office that manage the mobilities are obliged to inform and communicate to the nominated students and staff all the necessary information about their applications, documents, etc. by providing to them all the necessary guidelines and assistance
3. At the next section ‘Financial Issues’, please find details of the Erasmus+ International Programme (mobilities between institutions from Programme and Partner Countries) administration. Should changes occur, the Coordinator is obliged to inform the Partner Universities within reasonable time.

E3 Financial Issues

1. The Coordinator will be responsible of the financial administration in compliance with the guidelines and policies given by the European Commission and the National Agency.
   The following terms are applied:
   1. All grants and travel expenses for the Erasmus+ International Credit Mobility students will be covered by the Programme and subsequently by the Coordinator.
   2. The Grant Agreement explicitly states that if the mobility does not take place, the grantee is obliged to return the grant received; both parts (grantees and Sending Institution) are to ensure the mobility.
   3. All grantees will be sent the necessary information and guidelines prior to their arrival.
2. Students:
   1. All Erasmus+ International Credit Mobility Students will receive the 80% of the grant upon arrival, opening of a bank account, and signature of the Grant Agreement. The 20% of the grant will be paid within 20 days after the successful submission of the on-line EU survey, under the condition that funds have been deposited on time into AUTh’s account by the National Agency.
   2. In exceptional documented cases and when the Sending Institution finds it necessary, the Coordinator could arrange to buy a travel ticket on behalf of the grantee (the cost of the travel ticket will be deducted from the grant).
3. Academic & Administrative Staff:
   1. All Erasmus+ International Credit Mobility Academic and Administrative Staff grantees are required to provide the details of a bank account in their country. The account has to be kept at a bank that cooperates with a Greek one (either directly or through an intermediary) in order to be able to receive and use the grant. The grantees are responsible to handle their bank details and communication
   2. The Academic and Administrative Staff grantees will be sent the 80% of the grant before their arrival at the Receiving Institution as well as upon signature of the Grant and Mobility Agreements. The institution shall pay the remaining 20% of the grant to the above mentioned bank account within 45 days after the successful submission of the online EU survey, under the condition that funds have been deposited on time into AUTh’s account by the National Agency.

Ε4 General Practicalities

In case informative and promotional material is needed (e.g. brochures, leaflets and posters) by the Partner Universities, they will be developed in cooperation with Aristotle University of Thessaloniki, produced by Aristotle University of Thessaloniki and sent to the Partner Universities by post or other means.

Students with disabilities

Social and Health Policy Committee of AUTH was established in 1997 with the aim to facilitate students with disabilities. Services have been developed and updated according to European and International standards. There are several fields that Social and Health Policy Committee is getting involved, always aiming to make student life easier so that all students can focus on their academic demands.

Social and Health Policy Committee is always personalizing its services, adjusting them to the needs of every single student.

Contact details: Tel. (+30) 2310 995360, (+30) 2310 995386, (+30) 2310 991376
E-mail: socialcom@ad.auth.gr

2. Universidade do Estado do Rio de Janeiro

https://www.uerj.dci.br

In the event of unilateral termination, a notice of at least one academic year should be given. This means that a unilateral decision to discontinue the exchanges notified to the other party by 1 September 20XX will only take effect as of 1 September 20XX+1. The termination clauses must include the following disclaimer: "Neither the European Commission nor the National Agencies can be held responsible in case of a conflict."

1. Grading systems of the institutions

It is recommended that receiving institutions provide the statistical distribution of grades according to the descriptions of the ECTS users' guide⁹*

A scale of 1 to 10 applies to the marks of each subject in the Hellenic Higher Education

The sending and receiving institutions will provide assistance in obtaining insurance for incoming and outbound mobile participants, according to the requirements of the Erasmus Charter for Higher Education.

The receiving institution will inform mobile participants of cases in which insurance cover is not automatically provided. Information and assistance can be provided by the following contact points and information sources:

The receiving institution will guide incoming mobile participants in finding accommodation, according to the requirements of the Erasmus Charter for Higher Education.

Information and assistance can be provided by the following persons and information sources:

Footnotes