Inter-institutional1 Agreement between Institutions from Programme and Partner Countries3
Agreement duration: 2015 - 20172
[Minimum requirements]4
The institutions named below agree to cooperate for the exchange of students and/or staff in the context of the Erasmus+ programme. They commit to respect the quality requirements of the Erasmus Charter for Higher Education in all aspects related to the organisation and management of the mobility, in particular the recognition of the credits (or equivalent) awarded to students by the partner institution. The institutions also commit to sound and transparent management of funds allocated to them through Erasmus+.
A. Information about higher education institutions
B. Mobility numbers7 per academic year
FROM
[Erasmus code or city of the sending institution] | TO
[Erasmus code or city of the receiving institution] | Subject area code (optional)
[ISCED] | Subject area name (optional)
| Study cycle
(optional)
[short cycle, 1st , 2nd or 3rd] | Number of student mobility periods |
Student Mobility for Studies
[number of students x number of months per student]
Up to: | Student Mobility for Traineeships |
| G THESSAL01 | Irbid | All subject areas | All subject areas | | | |
| Irbid | G THESSAL01 | All subject areas | All subject areas | 1st 2nd 3rd | 6 students x 6 months | |
FROM
[Erasmus code or city of the sending institution] | TO
[Erasmus code or city of the receiving institution] | Subject area code (optional)
[ISCED] | Subject area name (optional)
| Study cycle (optional)
[short cycle, 1st , 2nd or 3rd] | Number of staff mobility periods |
Staff Mobility for Teaching
[number of staff members x number of days per staff member]
Up to: | Staff Mobility for Training (Non-Active) |
| G THESSAL01 | Irbid | All subject areas | All subject areas | 1st 2nd 3rd | 1 staff member x 10 days | |
| Irbid | G THESSAL01 | All subject areas | All subject areas | 1st 2nd 3rd | 3 staff member x 10 days | 1 staff member x 5 days |
Additional information:Students' Mobility (SMS)
First Cycle: 1 S
Second Cycle: 2 Ss
Third Cycle: 3 Ss
C. Recommended language skills
The sending institution, following agreement with the receiving institution, is responsible for providing support to its nominated candidates so that they can have the recommended language skills at the start of the study or teaching period:
Receiving institution
[Erasmus code or city] | Optional: Subject area | Language of instruction 1 | Language of instruction 2 | Recommended language of instruction8 |
Student Mobility for Studies
[Minimum recommended level: B1] | Staff Mobility for Teaching
[Minimum recommended level: B2] |
| G THESSAL01 | All subject areas | Greek | English | B2 - Vantage | B2 - Vantage |
| Irbid | All subject areas | Arabic | English | B2 - Vantage | |
For more details on the language of instruction recommendations, see the course catalogue of each institution
D. Respect of fundamental principles and other mobility requirements
The higher education institution(s) located in a Programme Country of Erasmus+ must respect the Erasmus Charter for Higher Education of which it must be a holder. The charter can be found here: https://eacea.ec.europa.eu/erasmus-plus/actions/erasmus-charter_en
The higher education institution(s) located in a Partner Country of Erasmus+ must respect the following set of principles and requirements:
The higher education institution agrees to:
- Respect in full the principles of non-discrimination and to promote and ensure equal access and opportunities to mobile participants from all backgrounds, in particular disadvantaged or vulnerable groups.
- Apply a selection process that is fair, transparent and documented, ensuring equal opportunities to participants eligible for mobility.
- Ensure recognition for satisfactorily completed activities of study mobility and, where possible, traineeships of its mobile students.
- Charge no fees, in the case of credit mobility, to incoming students for tuition, registration, examinations or access to laboratory and library facilities. Nevertheless, they may be charged small fees on the same basis as local students for costs such as insurance, student unions and the use of miscellaneous material.
The higher education institution located in a Partner Country of Erasmus+ further undertakes to:
Before mobility
- Provide information on courses (content, level, scope, language) well in advance of the mobility periods, so as to be transparent to all parties and allow mobile students to make well-informed choices about the courses they will follow.
- Ensure that outbound mobile participants are well prepared for the mobility, including having attained the necessary level of linguistic proficiency.
- Ensure that student and staff mobility for education or training purposes is based on a learning agreement for students and a mobility agreement for staff validated in advance between the sending and receiving institutions or enterprises and the mobile participants.
- Provide assistance related to obtaining visas, when required, for incoming and outbound mobile participants. Costs for visas can be covered with the mobility grants. See the information / visa section for contact details.
- Provide assistance related to obtaining insurance, when required, for incoming and outbound mobile participants. The institution from the Partner Country should inform mobile participants of cases in which insurance cover is not automatically provided. Costs for insurance can be covered with the organisational support grants. See the information / insurance section for contact details.
- Provide guidance to incoming mobile participants in finding accommodation. See the information / housing section for contact details.
During and after mobility
- Ensure equal academic treatment and services for home students and staff and incoming mobile participants and integrate incoming mobile participants into the institution's everyday life, and have in place appropriate mentoring and support arrangements for mobile participants as well as appropriate linguistic support to incoming mobile participants.
- Accept all activities indicated in the learning agreement as counting towards the degree, provided these have been satisfactorily completed by the mobile student.
- Provide, free-of-charge, incoming mobile students and their sending institutions with transcripts in English or in the language of the sending institution containing a full, accurate and timely record of their achievements at the end of their mobility period.
- Support the reintegration of mobile participants and give them the opportunity, upon return, to build on their experiences for the benefit of the Institution and their peers.
- Ensure that staff are given recognition for their teaching and training activities undertaken during the mobility period, based on a mobility agreement.
E. Additional requirements
1. Aristotle University of Thessaloniki:
E1 Greek Language courses for Erasmus+ students
Courses at Aristotle University of Thessaloniki are normally taught in Greek. However, there are courses in other languages too, especially at the Foreign Language Faculties, Faculty of Law (courses in English, French and German language), School of Journalism & Mass Communication, and School of Economics. In all other cases, there are special arrangements for Erasmus+ students, such as assignment of essays in English with the use of English bibliography in small groups of students.
Information concerning courses and other academic matters can be obtained at the web site of the University http://www.auth.gr/en/faculties
There are courses organized specifically for Erasmus+ students with the support of the EU at the beginning of each semester: in October and in March (beginners’ level). Moreover there are on-line courses at the beginning of each semester.
You can find more information at the School of Modern Greek Language of AUTh: http://smg.web.auth.gr/wordpress/?lang=en
E2 Administrative Issues
- The participant shall have adequate insurance coverage: The participants themselves are responsible for the insurance costs from the grant received for the realization of the mobility activity, if not covered by other means. The insurance must cover: health insurance, general liability insurance for Third party and personal accident coverage in a mandatory way depending on the type of the mobility (all grantees will have to submit the above mentioned documents upon arrival and registration)
- At the next section ‘Financial Issues’, please find details of the Erasmus+ International Programme (mobilities between institutions from Programme and Partner Countries) administration. Should changes occur, the Coordinator is obliged to inform the Partner Universities within reasonable time.
E3 Financial Issues
- The financial administration will be handled by the Coordinator and according to the guidelines and policies given by the European Commission and the National Agency. The following terms are applied:
- All grants and travel expenses for the Erasmus+ International Credit Mobility students will be covered by the Programme and subsequently by the Coordinator.
- The Grant Agreement explicitly states that if the mobility doesn’t take place, the grantee is obliged to return the grant received; both parts (grantees and Sending Institution) are to ensure the mobility.
- All grantees will be sent the necessary information and guidelines prior to their arrival.
- Students:
- All Erasmus+ International Credit Mobility Students will receive the 70% of the grant upon arrival, opening of a bank account, and signature of the Grant Agreement at the Receiving Institution. The 30% of the grant will be given within 15 days after the successful submission of the on-line EU survey.
- In exceptional cases and when the Sending Institution finds it necessary, the Coordinator could arrange to buy a travel ticket on behalf of the grantee (the cost of the travel ticket will be deducted from the grant).
- Academic & Administrative Staff:
- All Erasmus+ International Credit Mobility Academic and Administrative Staff grantees are required to have or open a bank account in their country with a bank that cooperates with a Greek one (either directly or through an intermediary) in order to be able to receive and use the grant. The grantees are responsible to handle their bank details and communication
- The Academic and Administrative Staff grantees will be sent the 70% of the grant before their arrival at the Receiving Institution as well as upon signature of the Grant and Mobility Agreements. The institution shall pay the remaining 30% of the grand after the successful submission of the online EU survey and within 45 days.
Ε4 General Practicalities
When informative and promotional material is needed (like brochures, leaflets and posters) by the Partner Universities, they will be made in cooperation with Aristotle University of Thessaloniki, will be produced by Aristotle University of Thessaloniki and will be sent to the Partner Universities.
Students with disabilities
Social and Health Policy Committee of AUTH was established in 1997 with the aim to facilitate students with disabilities. Services have been developed and updated according to European and International standards. There are several fields that Social and Health Policy Committee is getting involved, always aiming to make student life easier so that all students can focus on their academic demands.
|
Services
available
|
|
Students with visual impairment
|
- Converting books or notes in any file the student is using to study (text to speech, print them in Braille etc)
|
|
Students with hearing disabilities
|
- Interpretation in Greek Sign language everywhere in the campus of our University during working hours.
- Co-operation with Hellenic Federation of the Deaf in order to provide sign language interpreters for all lessons of deaf students.
- Unfortunately we do not provide interpretations in other foreign sign languages.
|
|
Students with mobility disabilities
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- We provide transportation to students with mobility disabilities from their residences to the campus and vice versa in an everyday basis.
|
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Services to all students
|
- blood donation days
- connect students with other institutions so that they will be given the professional care they need depending on their issue.
|
Social and Health Policy Committee is always personalizing its services adjusting them to the needs and wills of every single student.
Contact details: Tel. (+30) 2310 995360, (+30) 2310 995386, (+30) 2310 991376
E-mail: socialcom@ad.auth.gr
2. Jordan University of Science & Technology
F. Calendar
1. Applications/information on nominated students must reach the receiving institution by:
Receiving institution
[Erasmus code or city] | Autumn term
[month] | Spring term
[month] |
| G THESSAL01 | Nominations: 15th June
Applications: 30th June | Nominations: 15th November
Applications: 30th November |
| Irbid | | |
Aristotle University of Thessaloniki:
2. Following the receipt of the paper application (printed online application), AUTH will send its decision within 4-6 weeks.
3. A Transcript of Records will be issued by the receiving institution no later than 5 weeks after the assessment period has finished at the receiving HEI.
Jordan University of Science & Technology
2.
3.
4. Termination of the agreement
In the event of unilateral termination, a notice of at least one academic year should be given. This means that a unilateral decision to discontinue the exchanges notified to the other party by 1 September 20XX will only take effect as of 1 September 20XX+1. The termination clauses must include the following disclaimer: "Neither the European Commission nor the National Agencies can be held responsible in case of a conflict."
G. Information
1. Grading systems of the institutions
It is recommended that receiving institutions provide the statistical distribution of grades according to the descriptions of the ECTS users' guide9
Aristotle University of Thessaloniki: A scale of 1 to 10 applies to the marks of each subject in the Hellenic Higher Education
|
8,5-10
|
Άριστα
(Arista) - Excellent
|
|
6,5-8,49
|
Λίαν
Καλώς
(Lian Kalos) – Very Good
|
|
5,00-6,49
|
Καλώς (
Kalos) - Good
|
|
0-4,99
|
Ανεπιτυχώς (
Anepitychos) - Fail
|
Jordan University of Science & Technology
2. Visa
The sending and receiving institutions will provide assistance, when required, in securing visas for incoming and outbound mobile participants, according to the requirements of the Erasmus Charter for Higher Education. Information and assistance can be provided by the following contact points and information sources:
Institution
[Erasmus code or city] | Contact details
(email, phone) | Website for information |
| G THESSAL01 | Ms. Tolia Konstantina tel: +30 2310 995287
email: eurep-projects@auth.gr
| https://eurep.auth.gr/en
|
| Irbid | |
|
3. Insurance
The sending and receiving institutions will provide assistance in obtaining insurance for incoming and outbound mobile participants, according to the requirements of the Erasmus Charter for Higher Education.
The receiving institution will inform mobile participants of cases in which insurance cover is not automatically provided. Information and assistance can be provided by the following contact points and information sources:
Institution
[Erasmus code or city] | Contact details
(email, phone) | Website for information |
| G THESSAL01 | Ms. Tolia Konstantina tel: +30 2310 995287
email: eurep-projects@auth.gr
| https://eurep.auth.gr/en
|
| Irbid | |
|
4. Housing
The receiving institution will guide incoming mobile participants in finding accommodation, according to the requirements of the Erasmus Charter for Higher Education.
Information and assistance can be provided by the following persons and information sources:
Institution
[Erasmus code or city] | Contact details
(email, phone) | Website for information |
| G THESSAL01 | Ms. Tolia Konstantina tel: +30 2310 995287
email: eurep-projects@auth.gr
| https://eurep.auth.gr/en
|
| Irbid | |
|
H. SIGNATURES OF THE INSTITUTIONS (legal representatives)
Institution
[Erasmus code or name and city] | Name, function | Date | Signature10 |
| G THESSAL01 | Professor, Dr. Ariadni Stogiannidou
Vice Rector for Academic and Student Affairs
| | |
| Jordan University of Science & Technology (Irbid) | Prof. Samir Al Bashir
Director of The International Relations Office By delegation of the President
| | |
Footnotes
1 Inter-institutional agreements can be signed by two or more higher education Institutions (HEls), at least one of them must be located in a Programme Country of Erasmus+.
2 Higher Education Institutions have to agree on the period of validity of this agreement.
3 Erasmus+ Programme Countries are the 28 EU countries, the EFTA countries and other European countries as defined in the Call for proposals. Eligible Partner Countries are listed in the Programme Guide.
4 Clauses may be added to this template agreement to better reflect the nature of the institutional partnership.
5 Higher Education Institutions (HEI) from Erasmus+ Programme Countries should indicate their Erasmus code while Partner Country HEls should mention the city where they are located.
6 Contact details to reach the senior officer in charge of this agreement.
7 Mobility numbers can be given per sending/receiving institutions and per education field (optional*: http://www.uis.unesco.org/Education/Pages/international-standard-classification-of-education.aspx).
8 For an easier and consistent understanding of language requirements, use of the Common European Framework of Reference for Languages (CEFR) is recommended, see http://europass.cedefop.europa.eu/en/resources/european-language-levels-cefr
9 http://ec.europa.eu/education/tools/docs/ects-guide_en.pdf
10 Scanned copies of signatures or digital signatures may be accepted depending on the national legislation.